Office Administrator

Burgettstown, Pennsylvania
Burgettstown
09/14/2021
Burgettstown, PA
15.00  Hourly
Full Time

The individual in this role will be required to assist with all the office administrative responsibilities at their respective facility. The items listed are the basics job functions of the Administrative Assistant and are not solely limited to just these items. The Administrative Assistant will report directly to the Manager of Administrative Services. Responsibilities include but are not limited to:

  • Purchase Orders and provide Purchase Order number to requestor. Code all bills and send to Corporate office for payment. File copies of bills in vendor folders. ALL received Invoices, billing, bills of lading, etc. must be immediately Date Stamped when received.
  • Prepare billing sheet for all job tickets for work received on a daily basis.  Submit billing to Corporate office for invoicing.  Email Invoice to customer. File copies of invoices in customer files.
  • Enter billing totals on daily and monthly reports.
  • Date stamp job tickets when received.  Completed daily.
  • All mileage, hub, fuel and expenses reporting (checking, credit cards) must be turned into the Home Office in Cleveland at the defined times.
  • Prepare New Hire packets and assist new hire employees with completing paperwork. Scan and email employee packet to Corporate on employees first day.
  • Maintain and order all office supplies.
  • Manage the "day to day" customer calls and requests as instructed by the location General Manager.
  • Communicate with customers regarding aged invoices as instructed by the location General Manager.
  • Prepare requests for new vendor setup.
  • Create folder and maintain necessary paperwork is received to setup a new customer.
  • Prepare reports necessary for month end closing including, petty cash, checking, work in progress, collections.
  • Prepare weekly UPS packets for Corporate office.  Receive and distribute packets received from Corporate.  Check and distribute/process daily US Mail.
  •  Assist other office Administrators when needed.

PM21